Privacy Statement

The Ethiopian Renaissance Journal of Social Science and Humanities (ERJSSH) is committed to protecting the privacy of its authors, reviewers, editors, and readers. This Privacy Statement explains how we collect, use, and safeguard your personal information, and outlines your rights in relation to that data.

Information we collect

We collect personal information that is necessary for the standard functioning of a peer-reviewed academic journal. This may include, but is not limited to:

  • Contact information: Name, institutional affiliation, email address, and phone number.
  • Professional Data: Job title, ORCID iD, research interests, and publication history with ERJSSH.
  • Manuscript and Review Data: Information provided during manuscript submission (including co-author details), peer review reports, and editorial correspondence.

How we use your information

We use the collected information exclusively for the legitimate purposes of scholarly publishing and journal operations:

  • Processing Manuscripts: To manage the submission, peer review, editorial decision, and publication processes.
  • Facilitating peer review process: To contact authors, reviewers, and editors regarding manuscripts, editorial decisions, reviewer invitations, and journal updates.
  • Managing Subscriptions and Alerts: To deliver requested journal content, newsletters, or table of contents alerts.
  • Service Improvement: To analyze website usage, track the reach of our published research, and improve the quality and efficiency of the journal's services and website platform.
  • Public Record: To maintain the integrity of the scholarly record, including author names, affiliations, and contact information (typically email) associated with published articles.

Legal Basis for processing data

We process personal data based on one or more of the following legal grounds:

  • Consent provided by the data subject
  • Fulfillment of contractual obligations (e.g., publishing agreements)
  • Legitimate interests in maintaining scholarly communication
  • Compliance with legal and regulatory requirementsΒ 

Sharing your information

Your information may be shared with reviewers, editors, and other third parties involved in the publication process. Data may be shared with third-party service providers who assist with website hosting, payment processing, and email distribution.

We may share your personal information in the following circumstances:

  • With Service Providers: Third-party vendors, such as peer reviewers, editors, or IT service providers, may access your data for a very short time to perform specific functions on our behalf (e.g., manuscript review or website hosting). These providers are bound by confidentiality agreements and data protection obligations.
  • With Your Consent: We may share your information with other parties if you provide explicit consent, such as for co-publishing or promotional purposes. We do not sell or rent your personal information to third parties for marketing purposes.

Your Rights and Choices

  • Right to access: You have the right to request access to the personal data we hold about you.
  • Right to correction: You can request that we correct any inaccurate or incomplete information.
  • Right to deletion: You have the right to request the deletion of your personal data.
  • Right to object: You can object to certain types of processing, such as direct marketing.
  • Right to withdraw consent: You can withdraw your consent at any time.

Data Security

We take reasonable measures to protect your personal data from unauthorized access, use, or disclosure.

Changes to this policy

We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy.